1. Information We Collect
We collect several types of information to provide and improve our Service:
1.1 Personal Information You Provide
When you register or use Yaa Connect, we may collect:
• Name, email address, phone number, and employee identification
• Job title, department, and employment details
• Profile photograph and personal documents (if uploaded)
• Bank account details for payroll processing
• Emergency contact information
1.2 Automatically Collected Information
When you use our Service, we automatically collect:
• Device information (type, operating system, unique device identifiers)
• IP address and geolocation data (for attendance tracking)
• Usage data (features accessed, time spent, click patterns)
• Log data (access times, pages viewed, errors)
• Biometric data (by using face recognition for authentication)
1.3 Information from Third Parties
We may receive information from your employer or HR department when they set up your account, including employment records and organizational data.
2. How We Use Your Information
We use the collected information for:
• Providing and maintaining HRMS functionality (attendance, leave management, payroll)
• User authentication and account management
• Sending notifications about attendance, leaves, announcements, and system updates
• Generating analytics and reports for organizational insights
• Improving Service functionality and user experience
• Compliance with legal obligations and employment laws
• Preventing fraud, security threats, and technical issues
• Communicating with you about Service-related matters
3. Information Sharing and Disclosure
We may share your information with:
3.1 Your Employer
Your employer (the organization using Yaa Connect) has access to your employment-related information as the data controller. This is necessary for HR management and employment purposes.
3.2 Service Providers
We work with third-party service providers who assist us with:
• Cloud hosting and data storage
• Payment processing for subscriptions
• Analytics and performance monitoring
• Email and notification delivery
3.3 Legal Requirements
We may disclose your information if required to:
• Comply with legal obligations, court orders, or government requests
• Protect our rights, property, or safety
• Prevent fraud or security threats
3.4 Business Transfers
In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction.
4. Data Security
We implement industry-standard security measures to protect your information:
• Encryption of data in transit (TLS/SSL) and at rest
• Secure authentication mechanisms and password hashing
• Regular security audits and vulnerability assessments
• Access controls and role-based permissions
• Regular data backups and disaster recovery procedures
However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.
5. Data Retention
We retain your personal information for as long as necessary to provide our Service and fulfill the purposes outlined in this policy. Your employer may determine retention periods for employment records in accordance with legal and regulatory requirements. After your employment ends or your account is deleted, we retain certain information for legal compliance, dispute resolution, and business records as required by law.
6. Your Rights and Choices
Depending on your location, you may have the following rights:
• Access: Request access to your personal information
• Correction: Request correction of inaccurate data
• Deletion: Request deletion of your information (subject to legal obligations)
• Data Portability: Request a copy of your data in a structured format
• Objection: Object to certain processing activities
• Withdrawal of Consent: Withdraw consent where processing is based on consent
To exercise these rights, please contact your employer or reach out to us at the contact information provided below. Note that some requests may be subject to your employer’s policies and legal requirements.
7. Children’s Privacy
Yaa Connect is intended for use by employees and is not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that a child has provided us with personal information, we will take steps to delete such information.
8. International Data Transfers
Your information may be transferred to and processed in countries other than your country of residence. These countries may have data protection laws that differ from your jurisdiction. We ensure appropriate safeguards are in place to protect your information in accordance with this Privacy Policy and applicable laws.
9. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to:
• Maintain your login session
• Remember your preferences and settings
• Analyze usage patterns and improve performance
• Provide security features
You can control cookies through your browser settings, but disabling certain cookies may affect Service functionality.
10. Third-Party Links
Our Service may contain links to third-party websites or services. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any information.
11. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of significant changes by posting the new policy on our Service and updating the “Last Updated” date. Your continued use of the Service after changes constitutes acceptance of the updated policy.
12. Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:
Yaa Connect
Email: info@yaaconnect.com
Address: 3rd Floor, Kendy Plaza,TVS Street, V.Nagar, Rasipuram, Namakkal – 637 408.
Phone: +91 90801 85828
Acknowledgment
By using Yaa Connect, you acknowledge that you have read, understood, and agree to this Privacy Policy.