Terms and Conditions
Effective Date: January 29, 2026
Last Updated: May 5, 2026

Preamble
Welcome to Yaa Connect, a Smart Human Resource Management System (HRMS) developed and operated by Yaa Connect (hereinafter referred to as “the Company,” “we,” “our,” or “us”), having its registered office at 3rd Floor, Kendy Plaza, TVS Street, V.Nagar, Rasipuram, Namakkal – 637 408, Tamil Nadu, India.
These Terms and Conditions (“Terms”) constitute a legally binding agreement between you (the “User,” “Employee,” or “Employer”) and Yaa Connect governing your access to and use of the Yaa Connect platform, mobile application, and all associated services (collectively, the “Service”). By accessing or using the Service, you confirm that you have read, understood, and agree to be bound by these Terms and our Privacy Policy, which is incorporated herein by reference.
If you are using the Service on behalf of an organization, you represent and warrant that you have the authority to bind that organization to these Terms.
1. Definitions
For the purposes of these Terms, the following definitions shall apply:
“Service” means the Yaa Connect HRMS platform, including all web-based portals, mobile applications, APIs, and related features made available by the company.
“Employer” or “Organization” means any legal entity or business that subscribes to and uses Yaa Connect to manage its workforce and HR operations.
“Employee” or “End User” means an individual whose personal and employment data is managed within the Service by their employer.
“Account” means the registered profile created for an Employer or User to access and use the Service.
“Content” means all data, text, files, information, and other materials uploaded, submitted, or transmitted through the Service.
“Subscription” means the paid plan selected by the employer to access premium features of the service.

2. Acceptance of Terms
By registering for, accessing, or using the Service in any manner, you agree to comply with these Terms. If you do not agree to these Terms, you must immediately cease using the Service. The Company reserves the right to update or modify these Terms at any time. Continued use of the Service following notice of such changes constitutes your acceptance of the revised Terms.
Employers are responsible for ensuring that all Employees using the Service under their organization’s account are aware of and comply with these Terms.
3. Account Registration and Security
3.1 Account Creation
To access the Service, Employers must register and create an account by providing accurate, current, and complete information. You agree to maintain and update such information to ensure it remains accurate. Accounts may not be shared, transferred, or used by more than one individual unless explicitly permitted by the company.
3.2 Account Security
You are solely responsible for maintaining the confidentiality of your login credentials and for all activities that occur under your account. You agree to:
Immediately notify us at info@yaaconnect.com of any unauthorized use of your account or any other breach of security.
Ensure you log out of your account at the end of each session, especially on shared or public devices.
Use strong and unique passwords and enable multi-factor authentication where available.
The Company shall not be held liable for any loss or damage arising from your failure to comply with these security obligations.
3.3 Employee Accounts
Employee accounts are provisioned by the Employer. Employers are responsible for creating, managing, and deactivating Employee accounts in a timely manner, including upon termination of employment.

4. License and Permitted Use
4.1 Grant of License
Subject to your compliance with these Terms and payment of applicable subscription fees, the Company grants you a limited, non-exclusive, non-transferable, revocable license to access and use the Service solely for your internal HR management purposes.
4.2 Restrictions
You agree not to, directly or indirectly:
License, sublicense, sell, resell, transfer, assign, or commercially exploit the Service.
Reverse engineer, decompile, disassemble, or attempt to derive the source code of the Service.
Copy or adapt the Service’s software, including but not limited to HTML, JavaScript, or any other code.
Use the Service to send spam or unlawful communications.
Introduce viruses, trojans, worms, or other malicious or technologically harmful material.
Attempt to gain unauthorized access to any portion of the Service or its related systems.
Use the Service in a manner that violates applicable laws or regulations.
5. Subscription Plans and Payment
5.1 Subscription
Access to certain features of the Service requires a paid subscription. By subscribing, you agree to pay all applicable fees as specified in the pricing plan you select. All fees are quoted in Indian Rupees (INR) unless stated otherwise.
5.2 Billing and Renewal
Subscriptions are billed in advance on a monthly, quarterly, half-yearly, or annual basis, depending on the plan selected. Your subscription will renew at the end of each billing period unless you cancel it prior to the renewal date.
5.3 Payment Terms
All payments must be made via the payment methods accepted by the company. You authorize the company to charge your designated payment method for all applicable fees. The company reserves the right to modify pricing with prior notice.
5.4 Refund Policy
Subscription fees are generally non-refundable. Refunds may be considered at the Company’s sole discretion in exceptional circumstances, such as documented technical failures attributable to the Company. Requests for refunds must be submitted in writing to info@yaaconnect.com within 7 (seven) days of the relevant billing date.
5.5 Taxes
All fees are exclusive of applicable taxes, including Goods and Services Tax (GST). You are responsible for paying all such taxes associated with your use of the Service.
6. Data and Privacy
6.1 Data Controller and Processor
For the purposes of applicable data protection laws, the Employer acts as the Data Controller with respect to Employee personal data, and the Company acts as the Data Processor. The Company processes Employee data only on the instructions of the Employer.
6.2 Privacy Policy
The collection, use, and protection of personal data are governed by the Company’s Privacy Policy, available at https://yaaconnect.com/privacy/, which is incorporated into these Terms by reference. By using the Service, you consent to such collection and use.
6.3 Employer Responsibilities
As a Data Controller, the Employer is responsible for the following:
Obtaining all necessary consents from Employees before uploading their personal data.
Ensuring that the use of Employee data within the Service complies with applicable labor, data protection, and privacy laws.
Notifying Employees about the types of data collected, including biometric data such as facial recognition images.
6.4 Biometric Data
Yaa Connect’s face recognition attendance feature collects and processes biometric data. Employers must obtain explicit written consent from Employees prior to activating this feature. Employers are responsible for compliance with all applicable laws governing biometric data collection and storage in their jurisdiction.
6.5 Data Security
The Company implements industry-standard security measures including TLS/SSL encryption, role-based access controls, and regular security audits. However, no method of internet transmission is completely secure, and the Company cannot guarantee absolute security.
6.6 Data Retention and Deletion
Data retention periods are governed by the Company’s Privacy Policy. Upon termination of a Subscription, the Company will retain Employer and Employee data for a period of 90 (ninety) days, after which it may be permanently deleted. Employers may request earlier deletion in writing, subject to any applicable legal obligations.
7. Intellectual Property
7.1 Company Intellectual Property
The Service, including all software, features, technology, trademarks, logos, and content created by the Company, is and shall remain the exclusive intellectual property of Yaa Connect. Nothing in these Terms grants you any ownership rights in the Service.
7.2 Employer and User Content
You retain all ownership rights in the Content you upload to the Service. By uploading Content, you grant the Company a limited, non-exclusive, royalty-free license to use, store, and process such Content solely to provide and improve the Service.
7.3 Feedback
If you provide the Company with any feedback, suggestions, or ideas regarding the Service, you grant the Company an irrevocable, royalty-free license to use and incorporate such feedback into the Service without any obligation or compensation to you.
8. Third-Party Services and Integrations
The Service may integrate with or contain links to third-party services and platforms. The Company is not responsible for the content, functionality, or privacy practices of any third-party services. Your use of third-party integrations is subject to their respective terms of service and privacy policies. The Company does not endorse or assume any liability for third-party services.

9. Availability and Maintenance
9.1 Service Availability
The Company will use commercially reasonable efforts to make the Service available 24 hours a day, 7 days a week. However, the Company does not guarantee uninterrupted or error-free availability of the Service.
9.2 Scheduled Maintenance
The Company may perform scheduled or emergency maintenance on the Service at any time. Where possible, the Company will provide reasonable advance notice of scheduled maintenance that may result in Service downtime.
9.3 Modifications to the Service
The Company reserves the right to modify, update, or discontinue any feature or aspect of the Service at any time, with or without notice. The Company shall not be liable to you or any third party for any such modification, suspension, or discontinuation.
10. Disclaimer of Warranties
THE SERVICE IS PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS OR IMPLIED. TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, THE COMPANY DISCLAIMS ALL WARRANTIES, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT, AND ACCURACY OF INFORMATION. THE COMPANY DOES NOT WARRANT THAT THE SERVICE WILL BE ERROR-FREE, SECURE, OR CONTINUOUSLY AVAILABLE.
11. Limitation of Liability
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE COMPANY SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, CONSEQUENTIAL, SPECIAL, EXEMPLARY, OR PUNITIVE DAMAGES ARISING OUT OF OR IN CONNECTION WITH THESE TERMS OR YOUR USE OF THE SERVICE, INCLUDING BUT NOT LIMITED TO LOSS OF DATA, LOSS OF REVENUE, OR LOSS OF BUSINESS OPPORTUNITY.
IN ANY EVENT, THE COMPANY’S TOTAL AGGREGATE LIABILITY TO YOU FOR ANY CLAIMS ARISING UNDER THESE TERMS SHALL NOT EXCEED THE TOTAL SUBSCRIPTION FEES PAID BY YOU TO THE COMPANY IN THE THREE (3) MONTHS IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO THE CLAIM.

12. Indemnification
You agree to indemnify, defend, and hold harmless the Company, its officers, directors, employees, agents, and partners from and against any claims, liabilities, damages, losses, costs, or expenses (including reasonable legal fees) arising out of or relating to:
Your use of or access to the Service in violation of these Terms.
Your violation of any applicable law or the rights of any third party.
Any Content you upload, submit, or transmit through the Service.
Any breach of your obligations as a Data Controller, including failure to obtain requisite consents.
13. Term and Termination
13.1 Term
These Terms commence on the date you first access or use the Service and shall continue in effect until terminated.
13.2 Termination by Employer
You may terminate your Subscription at any time by providing written notice to the Company. Termination will take effect at the end of the then-current billing period. No refunds will be provided for any unused portion of the Subscription.
13.3 Termination by the Company
The Company may suspend or terminate your access to the Service at any time, with or without notice, if:
You breach any provision of these Terms.
The Company is required to do so by law or court order.
Your use of the Service poses a security risk or adversely affects other users.
You fail to pay applicable subscription fees.
13.4 Effect of Termination
Upon termination, your right to access the Service will immediately cease. The Company will retain your data for 90 (ninety) days post-termination, after which it may be permanently deleted. Provisions of these Terms that by their nature should survive termination shall survive, including but not limited to Sections 7, 10, 11, 12, and 16.
14. Governing Law and Dispute Resolution
14.1 Governing Law
These Terms shall be governed by and construed in accordance with the laws of India, without regard to its conflict of law provisions.
14.2 Jurisdiction
Any disputes arising under or in connection with these Terms shall be subject to the exclusive jurisdiction of the courts located in Namakkal, Tamil Nadu, India.
14.3 Dispute Resolution
The parties agree to first attempt to resolve any dispute informally by contacting the Company at info@yaaconnect.com. If a dispute cannot be resolved informally within 30 (thirty) days, either party may pursue the matter in a court of competent jurisdiction.
15. Compliance with Laws
You agree to use the Service in compliance with all applicable local, state, national, and international laws, regulations, and ordinances, including but not limited to:
The Information Technology Act, 2000 and related rules.
The Digital Personal Data Protection Act, 2023.
All applicable Indian labour laws, including the Industrial Disputes Act, 1947, Payment of Wages Act, 1936, and Employees’ Provident Funds and Miscellaneous Provisions Act, 1952.
The Companies Act, 2013, where applicable.
The Company makes no representation that the Service is appropriate or available for use in all jurisdictions. You are responsible for compliance with local laws in your jurisdiction.
16. General Provisions
16.1 Entire Agreement
These Terms, together with the Privacy Policy and any applicable Subscription agreement, constitute the entire agreement between you and the Company regarding the Service and supersede all prior agreements, representations, or understandings.

16.2 Severability
If any provision of these Terms is found to be unenforceable or invalid, that provision shall be limited or eliminated to the minimum extent necessary so that the remaining provisions of these Terms shall remain in full force and effect.
16.3 Waiver
The Company’s failure to enforce any right or provision of these Terms shall not be deemed a waiver of such right or provision.
16.4 Assignment
You may not assign or transfer your rights or obligations under these Terms without the prior written consent of the Company. The Company may freely assign these Terms in connection with a merger, acquisition, or sale of assets.
16.5 Force Majeure
The Company shall not be liable for any failure or delay in performance due to causes beyond its reasonable control, including acts of God, natural disasters, pandemics, government actions, power failures, or internet service disruptions.
16.6 Notices
Any notices or communications required under these Terms shall be in writing and directed to the addresses provided in Section 17. Notices sent by email shall be deemed received upon confirmation of receipt.
16.7 Language
These Terms are written in English. In the event of any conflict between a translated version and the English version, the English version shall prevail.
17. Contact Information
For any questions, concerns, or notices regarding these Terms, please contact:
Yaa Connect
3rd Floor, Kendy Plaza, TVS Street,
V.Nagar, Rasipuram, Namakkal – 637 408,
Tamil Nadu, India.
Email: info@yaaconnect.com
Phone: +91 90801 85828
Website: www.yaaconnect.com

Acknowledgement
By accessing or using Yaa Connect, you acknowledge that you have read, understood,
and agree to be bound by these Terms and Conditions.